HR assistant

Position: HR assistant
Work Address: Gerji, Bole homes, near Uganda Embassy
Role & responsibilities

• Recruitment and Selection
• Prepare and post job advertisements on various recruitment platforms.
• Receive, organize, and screen job applications.
• Schedule interviews and communicate with candidates.
• Assist in preparing interview materials and evaluation forms.
• Conduct reference checks when required.
• Support the recruitment process from vacancy announcement to onboarding..

Employee Onboarding

• Prepare employment contracts and offer letters.
• Coordinate orientation programs for new employees.
• Ensure new employees complete all onboarding documentation.
• Maintain onboarding checklists and personnel files.

Employee Records Management

• Maintain accurate employee files and HR records.
• Update employee information in HR databases.
• Ensure confidentiality and security of personnel information.
• Prepare employment verification letters and other HR documents.

Attendance and Leave Administration

• Monitor employee attendance and punctuality.
• Maintain leave records and balances.
• Prepare attendance reports for payroll processing.
• Follow up on attendance discrepancies.
  

Training and Development

• Coordinate employee training sessions.
• Prepare training schedules and attendance records.
• Maintain employee training records.
• Assist in evaluating training effectiveness.

HR Administration

• Prepare HR reports and documentation.
• Maintain HR forms, policies, and procedures.
• Assist in updating organizational charts and employee directories.
• Support employee engagement activities and company events.

Performance Management Support

• Assist in coordinating employee performance evaluations.
• Maintain appraisal records.
• Follow up on performance review schedules.

Employee Relations

• Respond to employee HR-related inquiries.
• Support communication between employees and management.
• Promote a positive and professional workplace environment.

Compliance

• Ensure HR activities comply with company policies and Ethiopian labor laws.
• Maintain confidentiality of all employee information.
• Support HR audits and documentation reviews.

Other Duties

• Perform other HR and administrative tasks assigned by the HR Manager or Management.

Female applicants are highly encouraged to apply.