Tender and Registration Officer

Job Requirements

• Education: Bachelor's Degree in Pharmacy or with related field of study

• Experience: Minimum of 3 years experience

• Quantity Required: 2

Duties and Responsibilities

• Tender identification: Search for and identify relevant tender opportunities from government institutions, NGOs, private companies, and other organizations.

• Tender analysis: Review tender documents, eligibility requirements, specifications, deadlines, and evaluation criteria.

• Tender preparation: Coordinate the preparation of technical, financial, administrative, and supporting documents required for tender submissions.

• Bid submission: Ensure tenders are completed accurately and submitted before the specified deadline.

• Registration management: Register the company with government agencies, clients, contractors, suppliers, and relevant procurement portals.

• License and certificate management: Monitor the validity and renewal dates of business licenses, certificates, tax documents, registrations, and other required credentials.

• Document control: Maintain an organized and up-to-date database of company documents required for tenders and registrations.

• Compliance: Ensure all tender and registration activities comply with applicable laws, regulations, and organizational procedures.

• Coordination: Work closely with finance, technical, procurement, legal, and management teams to collect required information and documents.

• Tender calendar: Maintain a schedule of tender deadlines, registration renewals, bid openings, and other important dates.

• Communication: Communicate with clients, procuring entities, government offices, and other relevant organizations regarding tender and registration matters.

• Follow-up: Track submitted tenders and registrations and follow up on results, clarifications, missing documents, and additional requirements.

• Tender records: Maintain records of submitted bids, awards, unsuccessful bids, contracts, and reasons for disqualification where available.

• Reporting: Prepare regular reports for management on upcoming tenders, submitted bids, registration status, and tender results.

• Market research: Monitor procurement trends, potential clients, competitors, and new business opportunities.

• Confidentiality: Protect sensitive company information, pricing, technical documents, and tender-related information.

• Team leadership: Guide and supervise staff involved in tender preparation and registration activities, where applicable.

Skills & Competencies

• Skilled in identifying tender opportunities, preparing and submitting competitive bids, and managing company registrations.

• Strong knowledge of tender documentation, compliance, and document management.

• Excellent coordination and communication skills with clients, government offices, and other stakeholders.

• Able to manage deadlines and maintain accurate tender, registration, and compliance records.

How To Apply

Submit your application and CV along with supporting documents via email: emdf.eth@gmail.com