Senior Sourcing & Transport Officer

Key Duties and Responsibilities

Sourcing and Procurement Management

• Prepare sourcing plans from approved project and administrative requests, bills of quantity, technical specifications, budgets, and delivery schedules.
• Identify and qualify local and overseas suppliers and maintain price benchmarks, market intelligence, and alternative sources for critical requirements.
• Issue RFQs and RFPs, coordinate technical clarifications, compare commercial offers, and submit supplier recommendations for approval.
• Negotiate price, lead time, payment terms, Incoterms, warranty, quality, delivery terms, and after-sales support while protecting project budgets and margins.
• Coordinate purchase orders and contracts and follow manufacturing, order readiness, and supplier delivery commitments through completion.
• Evaluate supplier performance, resolve sourcing gaps, expedite urgent purchases, and provide timely status updates to requestors and project teams.

Telecom Implementation Transport Management

• Plan telecom implementation material transport from ADIU or client warehouses and regional hubs to project sites, including approved return movements.
• Review client purchase orders, work requests, site lists, material documents, dimensions, weights, access conditions, delivery priorities, and security risks before dispatch.
• Design routes and delivery sequences, select the correct truck type and capacity, and consolidate loads or sites where practical.
• Source, prequalify, mobilize, and manage third-party transporters and negotiate route rates, distance categories, waiting time, offloading, last-mile, SLA, and framework-agreement terms.
• Verify vehicle availability, roadworthiness, insurance, driver credentials, safety equipment, and load-securing arrangements before dispatch.
• Coordinate loading, dispatch, tracking, site access, offloading, and handover with transporters, warehouse teams, project teams, and client representatives.
• Resolve breakdowns, route restrictions, delivery refusals, security incidents, and other delivery disruptions through prompt recovery and escalation.
• Complete proof of delivery, validate transporter invoices, and close each assignment through reconciliation and payment support.

Performance Management and Coordination

• Maintain sourcing, supplier, transporter, dispatch, delivery, cost, and issue trackers using approved ERP, TMS, GPS, and reporting tools.
• Prepare daily updates, weekly plans, and monthly reports covering sourcing status, delivery performance, costs, revenue and margin exposure, and unresolved risks.
• Confirm commercial coverage for transport requests and escalate missing or incorrect purchase orders, routes, rates, or scope before costs are incurred.
• Monitor sourcing cycle time, supplier delivery, savings, telecom delivery performance, transport cost, proof-of-delivery closure, and transporter SLA results.
• Coordinate with Project, Technical, Finance, Property and Inventory Management, Warehouse, QEHS, suppliers, transporters, and telecom partners.
• Lead assigned sourcing and transport personnel and maintain compliance with ADIU policies, procedures, Finance controls, QEHS requirements, and transport and safety regulations.