Senior Procurement/Purchase Officer

1.    Senior Procurement/Purchase Officer                                                                                                     

Department: Finance and Administration

Reports To: Business Development Manager

Location: Addis Ababa

Position Summary

The Senior Procurement/Purchase Officer is responsible for planning, coordinating, and executing the organization's procurement and purchasing activities in accordance with approved budgets, internal policies, contractual requirements, and applicable Ethiopian procurement and commercial practices.

The position ensures that goods, equipment, materials, and services are procured at the right quality, quantity, price, and time, while maintaining transparency, competitiveness, proper documentation, and effective supplier relationships.

Key Duties and Responsibilities:

• Prepare and implement annual and project-specific procurement plans.
• Consolidate procurement requirements from different departments and projects.
• Review purchase requisitions and ensure completeness and proper authorization.
• Coordinate procurement activities according to project schedules and organizational priorities.
• Identify, prequalify, and evaluate potential suppliers.
• Request and analyze quotations/proposals from suppliers.
• Conduct price and commercial comparisons.
• Negotiate prices, delivery terms, payment terms, warranties, and other commercial conditions.
• Prepare purchase orders and procurement documents for approval.
• Follow up on local and international purchases, including imported ICT equipment where applicable.
• Maintain an updated supplier/vendor database.
• Monitor supplier performance, delivery time, quality, pricing, and compliance.
• Develop and maintain professional relationships with strategic suppliers.
• Support supplier evaluation and periodic performance reviews.
• Address procurement-related disputes and delivery problems.
• Monitor purchase orders and procurement contracts
• Ensure suppliers comply with agreed specifications, quantities, prices, delivery schedules, warranties, and contractual terms.
• Coordinate with Finance, Technical, Stores, and Project teams regarding procurement and delivery.
• Track outstanding purchase orders and ensure timely closure.
• Conduct market price assessments and benchmarking.
• Identify cost-saving and value-for-money opportunities.
• Coordinate with technical teams to verify specifications before purchasing.
• Follow up on delivery and receipt of goods and services.
• Coordinate inspection and acceptance of procured items.
• Ensure warranty and after-sales-service obligations are properly documented and followed up.