SCHOOL ADMINISTRATION COORDINATOR ONLY Female

Purpose of the Role

The School Administration Coordinator supports the smooth daily administration of Brana Play School. The primary focus is student and staff records, parent communication, documentation, reception, schedules, and office organization.

The coordinator is also cross trained in purchasing, receipts, expense recording, and inventory so they can provide full office support to the Finance & Purchasing when needed and ensure continuity of office operations.

Key Responsibilities

Administration & Records

• Maintain organized student and staff files.
• Maintain student and staff attendance records.
• Prepare and update forms, lists, letters, labels, certificates, and school documents.
• Maintain physical and digital filing systems.
• Keep calendars, contact lists, schedules, and administrative information updated.
• Maintain confidentiality of school records.

Students, Parents & Staff

• Maintain student and parent information.
• Support registration and new-student administration.
• Maintain emergency contacts, authorized pickup, allergy, and important student information.
• Assist parents with routine administrative questions.
• Support parent communication and Toddle administration.
• Maintain staff files, attendance, leave records, schedules, and duty lists.
• Support recruitment and new-staff onboarding.

Office & Reception

• Maintain an organized and professional school office.
• Answer routine telephone, email, parent, and visitor inquiries.
• Support printing, photocopying, scanning, and document preparation.
• Monitor administrative deadlines and follow up on assigned tasks.
• Coordinate office needs with leadership and teachers.

Events & School Activities

• Support Meet the Teachers Day, parent meetings, concerts, exhibitions, celebrations, and other school events.
• Prepare lists, labels, signs, programs, certificates, and event materials.
• Support event setup and administrative logistics.

Backup Finance & Purchasing Support

When required, the coordinator must be able to:

• Process approved purchasing requests.
• Purchase approved school supplies.
• Collect and organize receipts.
• Record basic expenses.
• Support petty cash documentation.
• Update basic purchasing and expense records.
• Monitor supplies and inventory.
• Communicate with vendors and follow up on deliveries.

Only female applicants are accepted