Sales and Bid Officer

JOB SUMMARY

Africa Ventures Trading PLC is looking for a responsible, proactive, and results-oriented Sales and Bid Officer who will be responsible for both sales collection and tender-related activities.

The major responsibilities of the position include generating and collecting sales from customers, continuously monitoring tender announcements published in newspapers and other relevant sources, identifying applicable tenders, preparing complete tender documents, and ensuring timely participation and submission of bids.

The successful candidate is expected to be highly organized, detail-oriented, persistent in follow-up, and capable of working under pressure and meeting strict tender submission deadlines.

KEY RESPONSIBILITIES

1. Sales Order Collection & Customer Development

• Identify, approach, and establish sales relationships with potential customers, including retailers, wholesalers, institutions, and other business customers.

• Collect sales orders from customers within the assigned territory and accurately record all orders received.

• Maintain regular follow-up with existing customers and expand the customer base by developing new customers.

• Conduct regular market visits to identify new sales opportunities and potential customers.

• Promote the company’s soap, oil, and other products and present them appropriately to customers.

• Follow up on customer orders from the time they are received until delivery, and coordinate with the warehouse, logistics, and other responsible departments.

• Work diligently to achieve the assigned monthly and quarterly sales targets.

• Maintain accurate and organized records of customer visits, sales activities, orders collected, and follow-up activities.

2. Tender Monitoring

• Monitor newspapers, tender bulletins, websites, and other relevant sources on a daily basis for newly announced tenders.

• Identify and assess tender opportunities relevant to the company’s products, services, and business activities.

• Maintain an up-to-date tender tracking sheet, including the tender title, procuring organization, publication date, submission deadline, required documents, and current tender status.

• Immediately communicate relevant tender opportunities and key requirements to management.

• Obtain, collect, review, and organize tender documents within the required timeframe.

• Review tender requirements, eligibility criteria, specifications, terms and conditions, and submission instructions to ensure compliance.

• Coordinate with relevant departments to collect all required documents, information, prices, quotations, and supporting materials for tender participation.

• Prepare complete and accurate tender documents in accordance with the requirements of each tender.

• Ensure that tender documents are properly completed, signed, stamped, packaged, and submitted within the specified deadline.

• Closely monitor tender submission deadlines and ensure that no relevant tender opportunity is missed due to delayed follow-up.

• Maintain proper records of all participated tenders, submitted documents, submission dates, and tender outcomes for future reference and reporting.

3. Tender Document Preparation & Submission

• Prepare tender documents in accordance with the requirements stated in each tender document.

• Collect and organize all required company, technical, financial, and supporting documents.

• Coordinate with Finance, Management, and other relevant departments to obtain the necessary documents and information.

• Ensure that all tender forms and supporting documents are properly completed, signed, stamped, and organized.

• Review tender documents carefully to identify missing information, errors, or inconsistencies before submission.

• Prepare tender submission packages according to the specified requirements.

• Ensure that tenders are submitted on time and in the required format and manner.

• Maintain proper records of all submitted tenders and their outcomes.

• Follow up on tender results and communicate updates to management.

4. Market & Competitor Follow-up

• Monitor market conditions, customer needs, competitor activities, and product prices.

• Identify potential institutional and corporate customers.

• Provide management with relevant information on market opportunities and tender trends.

• Develop and maintain a database of potential customers and tender opportunities.

5. Reporting

• Prepare daily and weekly sales activity reports.

• Prepare regular tender monitoring and participation reports.

• Report on:

• New tender opportunities identified

• Tenders under preparation

• Tenders submitted

• Submission deadlines

• Tender results

• Sales generated and collected

• Customer visits and follow-ups

• Immediately report any critical tender deadline, missing document, or issue that may affect participation.

Job Requirements

REQUIRED QUALIFICATIONS

• Minimum 12+ or Diploma bachelor’s degree in marketing, Sales, Procurement, or a related field.

• 1–3 years of relevant experience in sales and/or tender/bid-related work is preferred.

• Previous experience in preparing and submitting tender documents is highly advantageous.

• Good knowledge of tender procedures and document preparation.

• Strong communication, negotiation, and follow-up skills.

• Good computer skills, particularly Microsoft Word and Excel.

• Strong attention to detail and document management skills.

• Ability to work under pressure and meet strict deadlines.

• Ability to work independently and as part of a team.

PREFERRED ATTRIBUTES

• Proactive and self-motivated.

• Highly organized and detail-oriented.

• Honest, trustworthy, and responsible.

• Strong follow-up and time-management skills.

• Able to identify opportunities quickly and take appropriate action.

• Willing to travel for customer visits and tender-related activities.

• Results-oriented and committed to achieving sales targets.

COMPENSATION & BENEFITS

• Base salary plus (Incentive Commission).

• Other benefits will be provided in accordance with company policy.

How To Apply

Interested applicants who meet the minimum requirements should submit their application letter together with non-returnable CV and copies of supporting documents through the following email address: bezafikre75@gmail.com Or

Applicants may submit their application to HR Department of African Ventures Trading PLC, which is located around Bambis Supermarket Mentewab building 7B, 7th Floor, Kirkos Sub City, Woreda 01, Addis Ababa.

For more information, please call on 09 90 51 80 64 /09 20 32 75 75