Reception And Administrative Assistance

We are seeking a Reception And Administrative Assistance to serve as the first point of contact for our organization. This position ensures smooth front‑desk operations and provides essential administrative support to staff. The assistant will manage visitor interactions, coordinate office logistics, and maintain accurate records, playing a key role in the organization’s daily functioning.

Key Responsibilities

• Front‑Desk Management: greet visitors, answer multi‑line phone systems, route calls to appropriate departments, and handle general inquiries.
• Administrative Support: maintain filing systems, schedule meetings, book conference rooms, prepare agendas, take minutes, and distribute correspondence.
• Office Coordination: order supplies, manage inventory, coordinate office maintenance requests, and assist with event planning.
• Data Entry & Reporting: input data into CRM or ERP systems, generate weekly status reports, and help with basic bookkeeping tasks such as expense tracking.
• Customer Service: resolve visitor issues promptly, provide information about services and products, and maintain a positive brand image.
• Confidentiality & Security: handle sensitive information with discretion, enforce visitor sign‑in procedures, and assist in maintaining office security protocols.

Required Qualifications and Skills

• High school diploma or equivalent required; associate degree in business administration, office management, or related field preferred.
• 1–2 years of experience in a reception or administrative role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and email platforms.
• Familiarity with basic database or CRM systems; scheduling tools such as Google Workspace or Microsoft Teams is a plus.
• Excellent verbal and written communication skills with a friendly and professional demeanor.