Project Procurement Head

Roles & Responsibilities

• Develop and implement a procurement strategy aligned with the factory project plan.
• Prepare procurement plans, schedules, budgets, and supplier lists.
• Set procurement priorities based on project milestones and critical requirements.
• Identify procurement risks and prepare mitigation plans.
• Establish clear procurement procedures, approvals, and controls.
• Coordinate procurement of civil, structural, mechanical, electrical, instrumentation, and utility materials.
• Source and manage contractors for construction, installation, fabrication, erection, and commissioning.
• Clearly define and control supplier and contractor scopes.
• Review quotations, BOQs, specifications, drawings, and commercial proposals with the Engineering team.
• Identify, evaluate, and qualify reliable local and international suppliers.
• Assess suppliers based on technical capability, financial strength, capacity, quality, delivery performance, and references.
• Maintain an approved supplier/vendor database.
• Build and manage strong supplier relationships.
• Conduct supplier visits and inspections when required.
• Monitor supplier performance and resolve quality, delivery, and commercial issues.
• Prepare and manage RFQs, RFPs, tenders, and competitive bidding processes.
• Obtain and compare competitive quotations.
• Lead negotiations on price, payment terms, delivery, warranties, penalties, guarantees, installation, commissioning, and after-sales support.
• Prepare bid comparison reports and procurement recommendations for management approval.
• Negotiate favorable Incoterms, logistics, taxes, duties, insurance, and other commercial terms.
• Focus on the best overall value, not just the lowest price.
• Coordinate with freight forwarders, customs agents, banks, and logistics providers.
• Manage shipping and import documentation and customs clearance.
• Track critical shipments and resolve logistics delays.
• Control total landed costs, including freight, insurance, duties, taxes, and clearance charges.
• Prepare, review, and negotiate purchase orders, supply agreements, service contracts, and equipment contracts.
• Ensure contracts clearly define scope, specifications, milestones, payments, delivery dates, warranties, penalties, and acceptance requirements.
• Monitor contract compliance and manage variations, claims, and disputes.
• Maintain complete procurement records and documentation.
• Ensure supplier payments are linked to agreed milestones and verified deliverables.
• Maintain a procurement schedule linked to the overall project schedule.
• Closely monitor long-lead items and critical procurement packages.
• Track procurement budget, committed costs, actual costs, and forecasts.
• Identify cost-saving 
• Report procurement progress, risks, delays, and cost issues to senior management.
• Ensure procurement does not delay construction, installation, commissioning, or production start-up.
• perform any other related tasks.