Non-Medical Inventory Management Officer

Position Title

Non-Medical Inventory Management Officer

Place of Performance

Washington Healthcare PLC – Rwanda Branch

Period of Performance

Indefinite

Reports To

Operations Manager

Supervision Exercised

None

About Us

Founded in 2015, Washington Healthcare PLC has grown into one of Ethiopia's premier private healthcare providers. We operate two medical centers with 80 beds, two pharmacies, and a diagnostic center, staffed by over 300 healthcare professionals who have served more than 2 million patients.

We combine advanced medical technology with internationally informed healthcare practices to deliver high-quality, accessible care to local communities and international patients alike — driven by a commitment to excellence, accessibility, and innovation.

Basic Function of the Position

The Non-Medical Inventory Management Officer is responsible for the proper management, control, and monitoring of all non-medical inventory items, including office supplies, cleaning materials, maintenance supplies, IT consumables, and other operational stock. The position ensures accurate stock records, optimal inventory levels, prevention of stock-outs and overstocking, and compliance with internal policies.

Duties and Responsibilities

• Manage receipt, storage, and issuance of all non-medical inventory items.

• Maintain accurate inventory records in the inventory management system.

• Monitor stock levels and establish reorder points.

• Conduct regular physical stock counts and reconciliations.

• Investigate and report inventory discrepancies.

• Coordinate with procurement for timely replenishment.

• Ensure proper storage conditions and stock organization.

• Implement FIFO/FEFO principles where applicable.

• Prepare monthly inventory consumption and variance reports.

• Monitor slow-moving and obsolete items.

• Ensure compliance with company inventory control procedures.

• Support internal and external audit processes.

• Other duties as assigned by Washington Healthcare PLC.

Additional Temporary Responsibilities (Until Dedicated Officers Are Appointed)

In addition to the core non-medical inventory responsibilities, the Non-Medical Inventory Management Officer shall, temporarily, perform the following duties:

Laboratory Reagents Inventory Management

• Oversee receipt, storage, and issuance of laboratory reagents and consumables.

• Maintain accurate stock records for laboratory reagents.

• Monitor stock levels, expiry dates, and consumption trends.

• Apply FEFO principles to minimize expiries and wastage.

• Coordinate with laboratory management and procurement for timely replenishment.

• Ensure proper storage conditions in line with manufacturer and laboratory requirements.

• Prepare periodic laboratory inventory status reports.

Fixed Asset Management Support

• Assist in maintaining the fixed asset register for assigned assets.

• Support asset tagging, tracking, and physical verification activities.

• Record asset movements, transfers, and handovers in coordination with user departments.

• Report asset discrepancies, damages, or losses to management.

• Support audits and asset verification exercises as required.

These responsibilities shall remain temporary and be reassigned once dedicated Laboratory Reagents Inventory and Fixed Asset Management Officers are appointed.

Job Requirements

Minimum Qualifications Required

Education

• Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or related field.

Prior Work Experience

• Minimum 2–4 years of experience in inventory or warehouse management, preferably in a healthcare or institutional setting.

Job Knowledge

• Knowledge of inventory control principles and stock management systems.

• Understanding of warehouse operations and stock reconciliation.

• Familiarity with ERP or inventory software systems.

Skills and Abilities

• Strong analytical and numerical skills.

• High level of accuracy and attention to detail.

• Proficiency in MS Excel and inventory systems.

• Good organizational and reporting skills.

• Ability to work under minimal supervision.

How To Apply

Interested and qualified candidates can apply through the link https://career.whcethiopia.com/?utm_source=chatgpt.com