Medical inventory officer

Medical Teams Calling 

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world. 

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates' eligibility thorough background checks, police clearance, and professional reference check processes. 

Job Summary 

Medical Inventory Officer is essential in the efficient and effective implementation of Medical Teams International’s Medical warehouse and inventory management systems at the Country office and field office levels. The primary role of the Medical Inventory Officer is to ensure the timely receipt, consolidation, monitoring flow of all pharmaceuticals, medical consumables and medical durables at the Assosa Field Office. Working closely with the logistic and Health Program Manager, the candidate will be responsible for inputting the daily data into the established inventory tracking system to monitor consumption and alert others of the need to replenish stock in a timely manner. 

Job Responsibilities 

Essential Duties 

• In liaison with the logistic, Camp based medical Inventory Officers, and Health Program manager, He/She  will take part take part in the development of the operational planning, providing the warehouse aspects on the end of project issues e.g. stock and asset disposal plan 
• Ensures correct receipt of goods (adequate checking of deliveries of goods for quality and quantity ensuring correct recording of details on relevant/appropriate forms. (GRNs, Waybill or Delivery Note) 
• Ensure that all goods are stored and packed safely and securely. 
• Ensure that particular attention is given to cold chain storage procedures, to ensure that pharmaceuticals donated and/or purchased are stored in an adequate locked and temperature-controlled environment. 
• Ensure correct and accurate recording of the stock levels on bin cards. 
• Liaise with the field team  & others on the distribution plans for the development of loading plans. 
• Liaise with logistic and other filed team, distribute newly arrived health commodities to the camp sites. 
• Ensure that the correct documents are produced for the receipt and dispatch of goods. (Generate Goods Received Notes upon receipt of goods, Issue goods from stocks only on receipt of an authorized stock request, all items/equipment/materials leaving the warehouse must be issued with a Waybill signed by the Transporters and returned with the signature of the Receiver) 
• Organize the manual loading and unloading of trucks and ensure correct and accurate loading processes. 
• Produce daily/weekly/monthly stock count and consumption records and stock movement reports for submission to the logistics. 
• Compile weekly/monthly stock reports and ensure any discrepancies are reported to the line manager and produce reports as required. 
• Maintain proper, chronological filing of all warehouse documents. 
• Ensure that all health and safety procedures are understood and followed by all warehouse staff. 
• Be responsible for the security of the warehouse and stock. 
• Be responsible for the eradication of rodents and insect infestations and fungi development and to maintain a zero-tolerance level. 
• Be responsible for maintenance of the warehouse building and all equipment. 
• Ensure the warehouse and compound is tidy and clean. 
• Verify/check and confirm casual laborers’ attendance sheets for payment ensuring timely payments. 
• Support need request ofpharmaceuticals, medical consumables and medical durables and other logistics as necessary camp level as directed by the logistic and Health program manager  
• Analyze the reconciled monthly stock reports from all camps. These should focus on short-dated supplies (expiry dates of the supplies), stock-levels and out-of-stock status so as to inform proper decision-making. 
• Coordinate approved donation of supplies to MoH-supported facilities. 
• Review pharmacy reports from the HFs to ensure that they are accurate and ensure timely submission. 
• Coordinate the management and disposal of expired medical products in accordance with the MOH guidelines. 
• Ensure adequate stocks at all times including maintaining buffer stocks, setting re-order levels to ensure no stock outs especially for regular or general use items. 
• Review all centralized orders of medicines and ensure that they are based on consumption data and current needs. 
• Manage medical supplies consumption tracking and assist with the technical analysis for procurement of medical supplies. 
• Perform other duties as assigned by the Health program manager. 

Collaboration and Coordination: 

• Collaborates with Medical Teams staff at the country office for data sharing, reporting, and quality improvement. 
• Coordinate with medical inventory counterparts in other organizations 
• Collaborate with Ministry of Health (Regional health Bureau) and WHO for necessary reporting.