Junior Procurement Officer

Purpose of the Job: To provide assistance in procurement operations to deliver efficient, timely and quality procured goods and services for the Bank.

Generic Functions:

• Provide the required assistance in all activities of the work unit
• Properly maintain important files/records and avail when required
• Engage in teamwork, collaboration, and transparency work practices
• Adhere to internal control system and risk management program of the Bank
• Provide the concerned organ with timely, relevant, accurate, and complete reports on the plan performance
• Demonstrate the Bank’s code of conduct; employ the Bank’s good culture and corporate image to the public
• Provide services as per the service level agreement
• Contribute to the Bank’s profitability as per the target set

Specific Functions:

• Collet Performa invoices from suppliers in accordance with the purchase procedures of the bank
• Collect material specification from user departments, and gets assistance from IT Department when the goods are electronics
• Assist market assessment studies before conducting procurement
• Carry out direct purchases when approved
• Deliver on time purchased items to the store against proper documents;
• Maintain complete purchase related documentation
• Prepare payment documents and submit for payment
• Lodge claims to suppliers and follow up for settlement of defective items and shortages
• Settles as soon as possible all advance payments made to the purchase of supplies and other items
• keep records of supplier database and maintain files of current market prices for commonly bought items