Human Resource Administration officer

About The Job

Grace Construction Chemicals is a leading Ethiopian chemical manufacturing company that produces high-quality waterproofing chemicals, concrete admixtures, and finishing products. Operating under the brand name Darma, we provide specialized solutions to strengthen, protect, and restore structures across Ethiopia.

Job title- Human Resource Administration officer

Terms of employment-Full time

Location-Dukem

Salary and Benefits-Attractive salary with additional benefits

Required No. 1

Key Roles & Responsibilities

1. HR Administration Oversight: Ensure smooth operation of all administrative HR processes, including recruitment, onboarding, payroll, benefits, and compliance with labor laws.

2. Employee Record Management: Maintain accurate and up-to-date employee records, ensuring compliance with company policies and legal requirements.

3. Payroll Processing Support: Assist in the preparation of payroll data, ensuring all employee hours, leaves, and other compensations are recorded accurately.

4. Compliance Monitoring: Ensure that HR practices comply with relevant labor laws, tax laws, and organizational policies regarding employee rights and benefits.

5. HRIS Management: Administer the HR Information System (HRIS), ensuring data integrity, accurate entry of employee information, and maintenance of HR databases.

6. Benefits Administration: Manage employee benefits programs such as health insurance, retirement plans, and leave programs, ensuring employees are enrolled correctly and any changes are processed promptly.

7. Recruitment Support: Assist with recruitment efforts by coordinating job postings, interviewing candidates, managing recruitment software, and organizing new employee onboarding.

8. Performance & Documentation: Ensure proper documentation of employee performance, promotions, disciplinary actions, and other important events, maintaining confidentiality and compliance.

9. HR Policy Development & Implementation: Support the development and implementation of HR policies and procedures to ensure smooth operations and legal compliance.

10. Employee Support & Guidance: Provide administrative support to employees on HR-related inquiries (e.g., benefits, payroll, and policies).

11. Reporting & Analytics: Assist in preparing HR-related reports, such as turnover reports, absenteeism data, and payroll reports, and analyze HR data to help improve HR processes.

Job Requirements

Education

• A bachelor's degree in human resources management, Business Administration, or a related field is often preferred.

Work experience 

• A minimum of 2-4+ years of Experience

• 2-4 Years of Progressive HR Administration Experience:

• Experience in HR administration, performing a variety of HR-related tasks, such as employee records management, benefits administration, and payroll processing support.

• Experience with HRIS Systems: Proficiency in using HRIS systems to manage employee data and automate HR processes.

• Compliance Knowledge: Knowledge of relevant labor laws and HR regulations, and ability to ensure compliance with these requirements.

• Payroll Experience (Beneficial): Some experience supporting payroll processes, including data preparation and processing is a plus.

Skills

• Attention to Detail: Strong attention to detail when handling sensitive employee data, payroll records, and HR documentation.

• Organizational Skills: Ability to manage multiple administrative tasks simultaneously, prioritizes responsibilities, and meets deadlines efficiently.

• HR Software Proficiency: Knowledge of HRIS platforms (e.g., Workday, SAP Success Factors, ADP), payroll systems, and other HR-related tools is essential.

• Communication Skills: Strong written and verbal communication skills for liaising with employees, HR colleagues, and external vendors (e.g., benefits providers).

• Problem-Solving Abilities: Capacity to identify and resolve issues within the HR administrative processes or employee inquiries.

• Confidentiality & Ethics: Understanding of the importance of maintaining confidentiality and handling sensitive employee information with discretion.

• Knowledge of Labor Laws: In-depth knowledge of labor laws, tax regulations, and company policies to ensure compliance in all HR processes.

• Analytical Skills: Ability to analyze HR data (e.g., turnover rates, payroll reports) to help improve HR strategies or processes.

• Time Management: Efficiently managing time to juggle various administrative tasks while maintaining a high level of accuracy.

• Customer Service Orientation: A helpful, responsive approach to assisting employees with HR-related queries and issues.

How To Apply

Interested applicants who meet the above requirements are invited to submit their application, CV, and supporting documents via email to Graceconstructionchemicals@gmail.com Please indicate "Human Resource Administration officer" in the subject line of your email.