HR Coordinator

Purpose of the Role

The Human Resources Coordinator is mainly responsible for the accurate and timely processing of employee payroll, managing end-to-end recruitment processes, organizing onboarding and offboarding processes and coordinating benefits administration.

Key Responsibilities

Payroll Processing and Administration

• Process payroll accurately and on time for all employees of DKT Ethiopia with utmost confidentiality.

• Process payroll-related updates including allowances, benefits, and employee data changes.

• Ensure all payroll-related deductions (taxes, pension, loans and others) are correct and compliant with government and organizational regulations

• Calculate employee hours and bonuses; and ensure appropriate requests are properly approved by managers.

• Maintain accurate employee records using the appropriate payroll system

• File and organize payroll documents for compliance and auditing

• Verify employee information, leave records, and HR documentation for payroll accuracy.

 Talent Acquisition

• Manage the full recruitment cycle including job postings, screening, tests, interviews, job offers and employment contract.

• Coordinate onboarding of new employees to ensure smooth settling-in.

• Maintain accurate and up-to-date employee records and HR documentation.

• Support employee’s probationary performance management processes for employment confirmation.

• Handle exit processes for separating employees

 Benefits Administration

• Support performance-based rewards including incentives and bonuses

• Review staff medical refund requests, facilitate submission to the health insurance provider and follow up reimbursement.

• Consolidate required documents of new hires, ensure submission and pension registration with private organization employees social security agency.

• Act as the main contact for staff questions regarding benefits coverage and claims.

 Cross-Functional Coordination

Work closely with:

• Different departments to address their HR needs

• Insurance providers on health insurance scheme

• POESSA on employee pension coverage

• Employment agencies and candidates

 Performance Metrics and KPIs

• Meeting process deadlines and lead times

• Quality of output from deliverables

• Integration with DKT Ethiopia team and team relationships

• Full compliance with government regulations and DKT policies

Job Requirements

Qualifications & Experience

• Bachelor’s degree in human resources, Management, Business Administration, or related field.

• 5 years of relevant experience in INGOs, FMCG – preferable with healthcare and social marketing organizations.

• Familiarity with payroll system, SAP and other HR software.

• Understanding labor laws and ethical HR practices.

 Core Competencies

• Communications – written and verbal skills

• Organization and time management skills

• Confidentiality – protecting information securely and ethically

• Compliance with legal requirements and organizational regulations

How To Apply

Interested candidates can their applications that comprise of a non-returnable CV and a cover letter with “HR Coordinator” written on the subject line to the following email address: recruitment@dktethiopia.org.

Please note due to the volume of applications we receive, we will contact only shortlisted candidates.