HR and Admin Manager

Reports to: DGM - Operations

Department: Human Resources

Location: Harar and/or Diredawa

Job Summary:

The Head of HR and Administration is responsible for developing and implementing HR strategies and initiatives aligned with the overall business strategy, managing the factory HR team and ensuring compliance with all employment laws and regulations and overseeing administrative functions such as office management, facilities management, and procurement.

Responsibilities:

JOB DESCRIPTION – HUMAN RESOURCES PERSONNEL

Key Duties and Responsibilities

1. Employee attendance and punctuality management
2. Absence and leave management
3. Employee personnel file management
4. Employment contract administration
5. Preparation and updating of job descriptions
6. Manpower planning
7. Recruitment and vacancy posting
8. CV screening and candidate shortlisting
9. Interview coordination and recruitment
10. New employee onboarding and orientation
11. Employee deployment and placement
12. Probation-period monitoring
13. Employee training-needs assessment
14. Preparation of annual and monthly training plans
15. Technical and operational training coordination
16. HSE and workplace safety training
17. Employee skills-development programs
18. Training attendance and record keeping
19. Employee certification and license monitoring
20. Performance evaluation coordination
21. Employee performance monitoring
22. Performance improvement follow-up
23. Employee grievance handling
24. Workplace conflict resolution
25. Employee discipline management
26. Preparation of warning and disciplinary documentation
27. Payroll information preparation and coordination
28. Overtime monitoring and recording
29. Employee promotion and transfer administration
30. Employee resignation and termination processing
31. Employee exit and clearance management
32. Company property handover and return monitoring
33. Employee master-list maintenance
34. Recruitment tracker maintenance
35. Attendance and leave tracker maintenance
36. Training matrix and training tracker maintenance
37. Performance tracker maintenance
38. Weekly HR reporting
39. Monthly HR and manpower reporting
40. Employee turnover and absenteeism monitoring
41. HR policy implementation
42. Labor and employment compliance support
43. Employee confidentiality and data protection
44. Coordination with department heads on manpower requirements
45. Employee welfare and workplace concerns
46. Management reporting on HR issues
47. Workforce productivity and retention support
48. Other HR and administrative duties assigned by management