HR and Admin Assistant

Job Summary

The HR and Admin Assistant provides administrative and human resources support to ensure the smooth operation of daily office activities. The role assists with recruitment, employee records management, onboarding, payroll support, office administration, and compliance with company policies and procedures.

Duties and Responsibilities

Human Resources:

·         Assist in recruitment activities, including posting job advertisements, screening resumes, scheduling interviews, and coordinating candidate communications.

·         Support employee onboarding and orientation programs.

·         Maintain and update employee records, files, and HR databases.

·         Prepare employment contracts, letters, and other HR documentation.

·         Monitor employee attendance, leave records, and timesheets.

·         Assist in payroll preparation by collecting and verifying employee information.

·         Support employee performance appraisal processes.

·         Handle employee inquiries regarding HR policies and procedures.

·        Ensure compliance with labor laws, company policies, and HR regulations.

Administration

·         Manage office supplies inventory and place orders when necessary.

·         Coordinate office maintenance, repairs, and vendor relationships.

·         Organize meetings, appointments, and company events.

·         Maintain filing systems and office documentation.

·         Handle incoming calls, emails, and correspondence.

·         Prepare reports, presentations, and other administrative documents.

·         Support travel arrangements and accommodation bookings for employees and management.

·         Assist in maintaining office health, safety, and security standards. Facilitate staff requests accordingly.

·         Ensure that all staff have Identification cards (ID) with the period of validity in accordance with the employment contract.

·         work closely with the presales team to support tendering process when necessary.

·         Ensure casual contracts are documented and archived

·         manage all procurement activities goods, service, work within the approved threshold.

Job Requirements

Experience and Qualifications:

·         Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.

·         1 year of experience in HR or administrative support roles (preferred).

·         Knowledge of HR processes, labor regulations, and office administration practices.

·         Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·         Familiarity with HR software and payroll systems is an advantage.

·         Strong organizational and time-management skills.

·         Excellent verbal and written communication skills.

·         Ability to handle confidential information with discretion.

·         Strong attention to detail and problem-solving abilities.

·         Strong organizational and interpersonal skills; ability to multitask under pressure.

Education

·         Management, HR Management, Business Administration and related fields

How To Apply

Interested candidates should submit a CV and cover letter outlining their relevant experience and qualifications via hr@synertechtechnology.com

and the position HR and Admin Assistant in the subject field.