HR Administrative Officer

Job Title: HR Administrative Officer
Location: Oromia/Bishoftu
Employment Type: Full-Time
Salary: Negotiation

Alema Koudijs Feed PLC is a joint venture between Alema Farms and Royal De Heus (Netherlands). We combine deep local market knowledge with one of the world's leading names in animal nutrition.

Job Description

As an HR Administrative Officer, you will support the HR department by performing administrative and clerical tasks, implementing HR procedures and policies, and independently managing assigned HR & Administrative processes.
This role is crucial in ensuring the smooth operation of HR processes and fostering a positive work environment.

Key Responsibilities

Employee Records & Documentation

• Maintain accurate and confidential employee personnel files.
• Prepare employment contracts, letters, certificates, and HR documents.
• Update employee information and HR databases.
• Ensure proper filing and document control.

Attendance & Leave Administration

• Monitor employee attendance, lateness, absence, and overtime.
• Maintain leave records and balances.
• Process leaves applications and approvals.
• Follow up on attendance irregularities with department heads.

HR System Administration

• Maintain and update the HR Management System.
• Ensure employee data is entered correctly and on time.
• Generate routine HR reports from the system.
• Support employees and managers in using HR systems.

Recruitment & Onboarding Support

• Prepare recruitment documentation.
• Schedule interviews and communicate with candidates.
• Prepare onboarding documents for new employees.
• Coordinate orientation and induction programs.
• Ensure new employees complete required documentation.

Payroll & Benefits Support

• Provide accurate attendance, overtime, leave, and employee information to payroll.
• Support administration of benefits such as medical support, pension, allowances, and loans.
• Follow up on employee payroll-related administrative issues.

Employee Relations & HR Support

• Respond to employees' routine HR inquiries.
• Assist with employee grievances and disciplinary documentation.
• Maintain confidentiality regarding employee matters.
• Support HR initiatives that improve employee engagement and workplace discipline.

HR Reports

• Prepare regular HR administrative reports.
• Track headcount, turnover, absenteeism, overtime, leave, and other HR indicators.
• Provide accurate information to the HR Manager for decision-making.

Policy & Compliance

• Ensure HR administrative activities follow company policies and procedures.
• Support compliance with applicable labor laws and internal regulations.
• Maintain required HR documentation for audits and inspections.

Employee Separation

• Process resignation, termination, retirement, and clearance documentation.
• Coordinate exit procedures with relevant departments.
• Ensure employee files are properly closed and archived.

General HR Administration

• Prepare HR letters and memos.
• Organize HR meetings and maintain minutes where required.
• Manage HR forms and templates.
• Support the HR Manager with day-to-day HR activities.