Finance Coordinator

Country: Ethiopia

Duty Station: Moyale District, Dawa zone, Somali Region

Number of Positions: 1

Availability: Immediate

Reports to:Finance Manager /Manager /Executive Director

Contract Duration: 1 Year, with possibility of extension

Posted Date: September 7, 2026

Closing Date: September 16, 2026

1. ABOUT PASTORALIST IN ACTION DEVELOPMENT ORGANIZATION (PIADO)

Pastoralist in Action Development Organization (PIADO) is a non-profit, non-governmental national Civil Society Organization (CSO) established in July 2019 under Ethiopia's Federal Civil Society Organization framework. PIADO is registered under Proclamation No. 1113/2019, with Registration No. 4264.

PIADO operates in the Somali and Oromia Regional States of Ethiopia, working with marginalized and crisis-affected communities, particularly pastoralists, agro-pastoralists, internally displaced persons (IDPs), refugees, women, children, youth, and other vulnerable groups.

PIADO's work focuses on humanitarian response, early action, livelihoods and resilience, protection, education, health, WASH, peacebuilding, social cohesion, and community development. The organization seeks to promote hope, tolerance, social justice, resilience, and community-led solutions.

2. ABOUT PIADO'S ETHIOPIA PROGRAMME

PIADO's Ethiopia programme focuses on supporting vulnerable and crisis-affected communities through integrated humanitarian and development interventions. The programme prioritizes refugees, IDPs, pastoralist and agro-pastoralist communities, women, children, youth and other vulnerable groups.

PIADO implements programmes addressing protection risks, basic service gaps, displacement, climate-related shocks, food insecurity and other humanitarian needs. The organization emphasizes community participation, accountability, safeguarding, gender equality, disability inclusion and resilience building.

3. ABOUT THE POSITION

The Finance Coordinator is responsible for coordinating and strengthening PIADO's financial management systems and ensuring that financial transactions, payments, reporting, budgeting, accounting, internal controls, and compliance are managed accurately, efficiently, transparently, and in accordance with PIADO policies, donor requirements, applicable Ethiopian laws, and generally accepted financial management standards.

The Finance Coordinator will provide technical leadership to the finance team, review and authorize financial documentation within delegated authority, monitor project expenditures, oversee cash and bank management, coordinate financial reporting, support budgeting and proposal development, monitor advances and statutory obligations, and provide technical support to programme and operational teams.

The position will also contribute to strengthening PIADO's financial systems, documentation, internal controls, audit readiness, donor compliance, and staff capacity.

4. KEY RESPONSIBILITIES

3.1 Financial Management and Accounting

The Finance Coordinator will:

• Review payment requests for accuracy, completeness, appropriate authorization, budget availability, and compliance with PIADO policies and procedures.
• Review disbursement requests and supporting documentation and ensure payments are made to the correct vendor, staff member, or service provider and charged to the correct project and budget line.
• Ensure that all financial transactions are properly recorded in PIADO's accounting/online financial system.
• Review accounts regularly to ensure that balances are accurate, complete, and properly supported.
• Verify the accuracy and completeness of supporting documents before financial transactions are processed.
• Ensure proper organization, filing, retention, and safeguarding of accounting and financial records.
• Monitor project and organizational expenditure against approved budgets.
• Follow up on outstanding advances and ensure their timely settlement.
• Monitor accounts payable and receivable and ensure timely settlement and reconciliation.
• Receive and review original transaction documents and ensure that incomplete or inaccurate documentation is corrected.
• Support the preparation of draft financial statements and management accounts.
• Ensure that financial records are maintained to a professional standard and are readily available for audits and donor reviews.
• Post and review transactions in PIADO's online financial/accounting system.
• Ensure timely and accurate documentation of each financial transaction.

3.2 Cash, Bank and Reconciliation Management

The Finance Coordinator will:

• Technically supervise and review monthly bank reconciliations.
• Review and monitor cash reconciliations and cash balances.
• Monitor project and office cash requirements.
• Prepare and regularly update monthly cash forecasts.
• Monitor bank transactions and ensure that all transactions are properly recorded and supported.
• Monitor and reconcile fuel coupons and other controlled financial resources where applicable.
• Ensure that cash and financial assets are managed securely and in accordance with PIADO procedures.
• Identify and report financial discrepancies, irregularities, or control weaknesses promptly.

3.3 Payroll, Staff Benefits and Statutory Payments

The Finance Coordinator will:

• Coordinate the preparation and processing of monthly payroll.
• Ensure timely and accurate payment of staff salaries and approved benefits.
• Coordinate the processing of severance payments and other staff-related financial obligations.
• Monitor staff advances and ensure timely retirement and settlement.
• Ensure timely payment and proper documentation of statutory obligations, including:
• Income tax;
• Withholding tax (WHT);
• Pension contributions;
• Provident fund obligations, where applicable; and
• Other applicable government payments and statutory requirements.
• Maintain appropriate payroll and personnel-related financial records.

3.4 Budgeting, Forecasting and Financial Planning

The Finance Coordinator will:

• Prepare and update monthly cash-flow forecasts.
• Support the preparation of annual organizational budgets and project budgets.
• Prepare budget forecasts and expenditure projections at least annually and as required.
• Monitor budget utilization and identify significant variances.
• Conduct budget-versus-actual analysis and provide explanations and recommendations.
• Identify potential budget gaps, underspending, overspending, and financial risks.
• Provide technical financial inputs during proposal development and budget preparation.
• Work closely with programme teams to ensure that project budgets are realistic, compliant, and aligned with planned activities.
• Support budget revisions and donor budget modification processes where required.

3.5 Donor Compliance and Financial Reporting

The Finance Coordinator will:

• Ensure compliance with donor financial rules, regulations, contractual requirements, and approved budgets.
• Lead and coordinate the preparation of financial reports for donors, stakeholders, management, and relevant government authorities.
• Review donor financial reports for accuracy, completeness, consistency, and supporting documentation.
• Respond promptly to finance-related inquiries from donors, headquarters, auditors, management, and other stakeholders.
• Support the preparation of financial information required for donor proposals, reports, audits, and reviews.
• Monitor donor-specific requirements and communicate compliance obligations to relevant staff.
• Ensure that expenditures are eligible, adequately documented, properly authorized, and charged to the appropriate project and budget line.

3.6 Internal Controls, Audit and Risk Management

The Finance Coordinator will:

• Support implementation and continuous strengthening of PIADO's internal control system.
• Ensure compliance with PIADO's financial policies, procedures, manuals, and delegated authorities.
• Identify financial and operational control weaknesses and recommend corrective measures.
• Support internal and external audits and coordinate responses to audit findings.
• Lead responses to finance-related audit inquiries.
• Maintain proper audit trails for all financial transactions.
• Ensure that financial documentation is maintained in a manner that meets donor and audit requirements.
• Support management in identifying and mitigating financial risks.
• Immediately flag suspected fraud, financial irregularities, conflicts of interest, safeguarding concerns, or other serious compliance issues through the appropriate organizational channels.

3.7 Procurement and Payment Controls

The Finance Coordinator will:

• Review financial aspects of procurement requests before payment.
• Ensure that procurement-related payments comply with PIADO's procurement and financial procedures.
• Verify invoices, purchase orders, delivery documents, contracts, approvals, and other relevant supporting documents.
• Process and/or supervise online procurement-related financial transactions.
• Ensure that payments are made only after required approvals and supporting documentation have been verified.
• Work closely with procurement, programme, logistics, and administration teams to resolve documentation or compliance issues.

3.8 Finance Team Leadership and Capacity Building

The Finance Coordinator will:

• Lead, coordinate, and supervise the finance team.
• Assign responsibilities and monitor completion of finance tasks within agreed deadlines.
• Monitor staff performance, workload, time management, and professional development.
• Provide on-the-job coaching and technical guidance to finance staff.
• Organize or facilitate training on accounting, financial management, donor compliance, internal controls, and relevant government requirements.
• Strengthen the capacity of finance personnel to meet PIADO and donor standards.
• Provide technical financial support to programme staff whenever required.
• Provide finance-related capacity-building support to Community-Based Organizations (CBOs), Community Civil Society Committees (CCSCs), and other implementing structures, where applicable.

3.9 Financial Systems and Documentation

The Finance Coordinator will:

• Contribute to strengthening PIADO's financial management systems.
• Promote standardized financial documentation across PIADO offices and projects.
• Ensure that financial records are systematically organized and maintained.
• Ensure that financial documents are appropriately archived for audit and donor verification.
• Monitor the quality and completeness of electronic and hard-copy financial records.
• Extract and provide financial data and reports from PIADO's financial systems when required.
• Support continuous improvement and digitalization of financial processes.

3.10 Programme and Field-Level Financial Monitoring

The Finance Coordinator will:

• Conduct or support field visits to monitor financial management and compliance.
• Review financial documentation at project and field-office level.
• Monitor programme implementation from a financial control perspective before major payments are processed.
• Where applicable, verify construction, procurement, or other activities before payment in accordance with PIADO procedures.
• Ensure that payments are not processed where required deliverables, goods, services, or works have not been adequately verified.
• Provide technical support to field finance staff and programme teams.
• Identify and report financial, operational, safeguarding, or compliance concerns arising during field monitoring.

4. Essential Job Duties

The Finance Coordinator is expected to:

• Maintain high standards of integrity, confidentiality, accuracy, accountability, and professionalism.
• Ensure that financial transactions are processed only after appropriate review and authorization.
• Promote an organizational environment that respects human rights and the dignity of beneficiaries, staff, vendors, partners, and other stakeholders.
• Ensure that financial management practices do not discriminate against individuals on the basis of gender, disability, race, religion, nationality, age, or other protected characteristics.
• Ensure that financial decisions and controls support safe, accountable, and responsible programme implementation.
• Flag any implementation that is inconsistent with PIADO procedures, donor requirements, safeguarding standards, or applicable laws.
• Maintain confidentiality of financial, personnel, beneficiary, donor, and organizational information.

5. Supervisory Responsibilities

The Finance Coordinator will:

• Manage and coordinate the overall financial activities of the organization/assigned office.
• Supervise and provide technical direction to finance personnel.
• Monitor monthly work plans, deadlines, and deliverables of the finance team.
• Conduct or contribute to staff performance reviews.
• Identify capacity gaps and develop appropriate coaching and training plans.
• Ensure finance reports and submissions are completed accurately and on time.
• Promote teamwork, accountability, professional conduct, and continuous improvement within the Finance Department.

E. Team Leadership and Capacity Building

Supervise and support project staff and field teams.

• Provide technical coaching on child protection, safeguarding, community engagement and emergency response.
• Promote teamwork, accountability, learning and effective performance management.
• Strengthen the capacity of staff, volunteers and community structures to deliver quality child protection services.

F. Safeguarding, Gender and Inclusion

• Integrate gender, protection, safeguarding and inclusion throughout all project activities.
• Promote meaningful participation of women, girls, boys, youth, persons with disabilities and other vulnerable groups.
• Ensure activities are child-safe, gender-responsive, disability-inclusive and conflict-sensitive.
• Ensure safeguarding and PSEA requirements are consistently applied.

PIADO COMMITMENT TO PSEA AND SAFEGUARDING

PIADO has zero tolerance for sexual exploitation, sexual abuse, sexual harassment, child abuse and other forms of misconduct. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of every staff member.

All employees are required to comply with PIADO's Code of Conduct, PSEA Policy, Child Safeguarding Policy and other relevant safeguarding procedures, both during and outside working hours where their conduct may affect PIADO or the communities it serves.

All employment offers are conditional upon satisfactory reference checks, background screening and signing of PIADO's Code of Conduct and safeguarding policies. The successful candidate will also be required to complete mandatory safeguarding and PSEA training.

PIADO is committed to diversity, inclusion, dignity and equal opportunity. Women, persons with disabilities, people from diverse cultural and linguistic backgrounds, and qualified candidates from the communities in which PIADO operates are strongly encouraged to apply.