Executive Secretary

Bethel Medical College (BMC), a renowned private health college established in 2004 and part of Heal Africa Health City, invites qualified and competent applicants to apply for the following position.

Position: Executive Secretary                             

Immediate Supervisor: Deputy Dean of the Medical College

Location: Almgena, Ethiopia

Job Summary:

The Executive Secretary is responsible for providing high-level administrative support to the Dean's office. This role involves managing appointment schedules, performing secretarial and clerical duties, and assuming overall office management responsibility to ensure the smooth and efficient operation of the executive office.

Duties and Responsibilities:

• Perform a wide variety of secretarial and clerical duties to support the Dean and Deputy Deans.

• Screen telephone calls, visitors, and mail, directing them to the appropriate units.

• Type, format, and proofread a variety of materials, including general correspondence, memoranda, reports, and meeting minutes.

• Maintain the executive team's calendars, schedule appointments, and coordinate meetings.

• Manage inventory of office supplies, prepare purchase orders, and compile information as requested.

• Compile, maintain, and prioritize records and files for easy retrieval.

• Prepare and handle confidential and sensitive information with discretion.

• Assist in the preparation of reports, presentations, and other documents.

• Communicate clearly and concisely, both orally and in writing, with staff, students, and external partners.

• Perform other related duties as assigned by the immediate supervisor.

Job Requirements

Qualifications and Requirements:

• Education: Bachelor’s degree in Management, Business Administration, Secretarial Science, or a related field. (A diploma with extensive experience may be considered).

• Experience: Minimum of 2 years of proven experience in a secretarial or administrative support role, preferably supporting senior executives.

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with modern office equipment.

• Core Competencies:

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills in English.

• High level of integrity, professionalism, and ability to handle confidential matters.

• Strong interpersonal and human relations skills.

How To Apply

Interested applicants who meet the above requirements should submit their application, CV, and non-returnable copies of credentials in person or via email to info@bmc.edu.et or telegram username @Bethel MC. Please mention the position title "Executive Secretary" in the subject line of your email.

Only shortlisted candidates will be contacted for an interview.