Experience
Mid Level(3-5 years)
Salary
Not specified
Posted
about 4 hours ago
Deadline
in 6 days
Job Description
Vacancy Details:
Vacancy No: SB/HCM/0225/26
Job Summary: The Attendance & Payroll Officer is responsible for managing, monitoring, and analyzing employee attendance information across Head Office to ensure accurate attendance records and timely payroll inputs. The role ensures proper utilization of attendance systems, daily attendance tracking, identification of irregularities, and coordination with the Compensation and Payroll Manager before payroll processing.
Key Duties & Responsibilities:
- Monitor daily employee attendance records through biometric/fingerprint attendance systems across Head Office and branches.
- Collect and review daily attendance submissions from branches through approved communication channels (e.g., WhatsApp or other reporting platforms).
- Consolidate attendance data from all locations and maintain accurate attendance records.
- Monitor employee punctuality, absenteeism, late arrivals, early departures, and attendance irregularities.
- Follow up with branches and concerned departments regarding attendance gaps, missing records, and discrepancies.
- Analyze daily, weekly, and monthly attendance data to identify trends, exceptions, and compliance issues.
- Prepare attendance reports for management review and payroll processing.
- Highlight attendance-related adjustments, including unpaid absences, overtime, and other payroll-related attendance impacts.
- Maintain attendance records and supporting documents for audit and HR reporting purposes.
- Work closely with the Compensation and Payroll Manager to validate attendance data before monthly payroll processing.
- Provide accurate attendance inputs required for salary calculation, including absences, overtime, and attendance adjustments.
- Support payroll reconciliation by identifying and resolving attendance-related discrepancies.
- Ensure attendance information is finalized within agreed timelines to support accurate payroll processing.
Requirements
- Bachelor’s degree in Human Resources Management, Business Administration, Accounting, or a related field.
- Minimum of 2–4 years of experience in attendance management, HR operations, payroll support, or related roles.
- Experience working with biometric attendance systems and HR/payroll systems is preferred.
Required Skills
Level
Mid Level(3-5 years)
Location
Jijiga
How to Apply
Applicants who meet the above requirements are required to submit their application letter and a short CV in PDF format, not exceeding 3 pages, via the website www.ethiojobs.net. Please note that hard copies or physical applications will not be accepted. Shabelle Bank reserves the right to cancel the advertised position at its discretion. Additionally, the Bank does not charge any fees at any stage of the recruitment process.