Accountant, payable & Receivable

Purpose of the Job

To ensure accuracy, timeline, and compliance with financial policies in payables and receivables by processing supplier invoices, customer receipts, and reconciliations.

Key Results Area & Responsibilities

Accounts payable Support

• Receive and process supplier invoices, verifying accuracy, proper coding and alignment with purchase orders and receiving documents before entry into the accounting system.
• Prepare payment batchers for review and approval, ensuring that all supporting documentation is complete and properly authorized.
• Assist in reconciling supplier statements, flag discrepancies and follow up with suppliers under the guidance of the senior accountant.
• Maintain organized files of paid and unpaid invoices, payment vouchers, and supporting documents for audit and reference purposes.

Accounts Receivable support

• Process customer invoices and credit notes accurately, ensuring alignment with sales orders contracts, and approved pricing structures.
• Apply customer receipts to appropriate accounts reconciling payments against invoices and resolving discrepancies with customers or sales teams.
• Monitor customer account aging and assist in following up on overdue balances, preparing collection reminders and statements as directed.
• Respond to customer inquiries regarding invoices, payments, and account balances in a professional and timely manner.

 Reconciliation and Month –End Closing

• Assist in performing monthly reconciliations of accounts payable and receivable sub-ledgers to the general ledger ,investigating and resolving variances
• Prepare supporting schedules for month end closing, including accruals for unpaid invoices and listing of outstanding receivables
• Compile data for payables aging, receivables aging and cash flow reports for management review
• Ensure all assigned reconciliation and closing tasks are completed within established deadlines.

Compliance and Audit Support               

• Follow all compliance requirements and maintain proper documentation.
• Maintain proper documentation for tax filings and audit requirements, providing supporting records as requested. 
• Assist in implementing process improvement to enhance efficiency, accuracy and control in payables and receivables operations.
• Stay updated on changes in company policies and procedures affecting accounts payable and receivable.

Coordination and Team Support

• Coordinate with procurement, Sales and other departments to resolve transaction discrepancies and ensure smooth processing of invoices and receipts.
• Participate in training programs and contribute to continuous improvement initiatives within the finance function,